If Scheduler is enabled for your institution, you can create appointment groups in the Scheduler. Appointment groups create a block of time where students can meet with you. Students can sign up for appointment times in their own calendars.
Appointments will appear in your calendar after a student or group has reserved a time slot.
- If user participation is limited to dates between the course start and end dates, Scheduler events cannot be edited or deleted after the date the course ends.
- The Scheduler tool is optional. If it is not already enabled for your account, please contact your Bearface administrator.
- Currently, Scheduler has two options for viewing appointments. This lesson is for instructors with the Scheduler button as a calendar view. If your calendar does not display the Scheduler button as shown in this lesson, you can only add appointment groups as a calendar event.
In Global Navigation, click the Calendar link.
Click the Scheduler button.
Create an Appointment Group
Click the Create an appointment group button.
Create Name and Location
Type the name of the appointment in the name field . Type the location of the appointment in the location field .
Click the Select Calendars button . Select the course(s) or section(s) where you want to show the appointment group .
To close the Calendar list, click the Done button .
Note: The calendar cannot be modified once the appointment group is saved.
Allow Group Signup
If you have created at least one group set in your course, you can have students sign up in groups by clicking the Have students sign up in groups checkbox . Then select the name of the group category you want to use for the group signup .
Note: The groups option is only available if you previously selected the calendar for the entire course. You cannot select a calendar for a specific section because Bearface does not currently support sections in groups.
Set Appointment Time Range
In the date field , enter the date of the appointment. You can also select a date by clicking the Calendar icon.
Set the time range for the appointment by typing in the time range field . You must include at least one time slot.
You can split the time range into multiple time slots by entering the division time into the time field . For instance, if you want to create 15-minute meeting times from 2:00 pm until 5:00 pm, enter the number 15.
To create the time slots, click the Go button .
Modify Appointment Times
You can manually change any appointment time created by the division. If you want to remove an appointment time, click the Remove icon.
Note: The appointment date, time range, and appointment slots can only be modified individually once the appointment group is saved. However, additional dates, time ranges, and appointment slots can be added to the original appointment group. You must create at least one time slot for each appointment group.
Set Appointment Options
You can limit how many users can sign up for a time slot by clicking the Limit each time slot checkbox and typing the number of time slots in the limit field . If you selected the option to have students sign up in groups, this field reads as Limit each time slot for x groups.
To make the appointment slots public to students in the course, click the Allow students to see who has signed up for time slots checkbox . Selecting this option also allows students to see comments other students add to their appointments.
If you want to limit the number of appointments available, click the Limit participants to attend [number] appointment(s) checkbox .
Note: When using the group signup option, only one group member needs to sign up for a time slot on behalf of their group. Each member in the group will see the appointment on their own group calendar.
Add Appointment Details
If you want to add details about the appointment group, type them in the details field.
Save and Publish
If you are ready to publish your appointment for students, click the Save & Publish button . If you want to make additional changes before publishing, click the Save button .
View Saved Assignment Group
When your appointment group is saved in a draft state, the group appears with a gray background and shows as unpublished . In the Settings menu , you can edit your appointment group at any time and publish the appointment group.